AG‑IPAC • Application Guide

APC Partner Application Guide

A section‑by‑section walkthrough of the APC Partner form—what each field means, what’s required, what triggers extra checks, and how to avoid delays.

Open application form Open APC Portal Verify certificates

Tip: Upload strong evidence where possible—completeness helps verification and reduces follow‑ups.

On this page

Application sections

Apply now Email support

How approval works

High‑level procedure

Submit partner application → verification checks → approval decision.
After approval: submit programs for verification, then issue certificates for verified programs.
Attendees can verify certificates and build a unified APC portfolio linked to their email.

Quick notes

If a question triggers a document requirement (e.g., litigation/insurance/privacy), upload the matching file in Section 8.
Use consistent names/emails across the form and uploads to avoid mismatch delays.

Section 1

Entity Identification (APC Application Guide)

This section captures your organization’s identity, registration/verifiability, operating footprint, and public presence so AG‑IPAC can verify who you are and how to contact you.

Open application form

What you will enter

Entity type + registration status.
Official entity name and partner email.
Short description (about 100–150 words).
Full address, country, operating scope, and years operational.
Public website/social links (repeatable items).

Fields (with rules)

1) What type of entity are you?

Required

Select one option that best describes your organization.

Corporate Partner Educational Institution Professional Association Digital Learning Collaborator Research and Innovation Center Government and Public Sector Collaborator Non‑Profit and Community Education Partner Healthcare Provider EdTech Startup Grassroots and Informal Group

2) Are you a registered entity?

Required

Select “Yes” only if you have official registration/license documentation (some entity types may show/hide this question based on configuration). If “Yes”, a registration/license upload may be required later in Section 8 (Uploads).

Yes No

2a) Reason for non‑registration

Conditional

Shown only when registration is “No”. Explain why the organization is not registered.

3) Official name of your entity

Required

Use your legal/official name as it appears on documents and public listings.

4) Partner email address

Required

Use the official email for APC communications and portal access.

5) Brief description about your entity

Required

Write ~100–150 words: what you do, who you serve, and what makes your programs credible.

6) Entity address (structured)

Required

Provide a complete address: Street, Apartment/Suite, City, State/Province, ZIP/Postal code, Country.

7) Country

Required

Choose from the provided country list.

8) Where do you operate?

Required

Select one operational scope.

Local (single city/region) National Global

9) How long have you/your entity been operational?

Required

Less than 1 year 1–2 years 3–5 years 6–10 years Over 10 years

10) Social media / website of organization (repeatable)

Required

Add one or more links that can be used to verify your public presence. Each item includes Platform (required) and Link (required).

Common mistakes to avoid

Using a personal email instead of the official partner email.
Submitting broken links or social profiles with no organizational information.
Mismatch between entity name/address here and the documents uploaded later.
Selecting “Registered: Yes” but not uploading registration/license document when required in uploads.

Section 2

Stakeholder Accountability (APC Application Guide)

This section collects the accountable stakeholders behind the application: (1) the Primary Representative submitting on behalf of the entity, and (2) a Guarantor/Co‑Signer (typically a senior leader/legal representative) who endorses the submission and may be contacted for verification.

Open application form

What you will enter

Primary Representative identity, role, contact, address, age, certifications, conflicts, and consent.
Primary Representative social media links (repeatable items; configured min 1 and max 3).
Guarantor/Co‑Signer identity, role, contact, address, age, and consent.

A) Primary Representative (may repeat)

The Primary Representative can be a repeating profile in the form configuration (depending on builder settings), but at least one accountable representative is expected.

Full name (Prefix + First + Middle + Last)

Required

Mr.Mrs.Ms. Mx.MissDr.Prof.

Mother/Father name (Prefix + First + Last)

Required

Role / designation

Required

Example: Dean, Director, Founder, Program Head.

Personal email address

Required

Used for verification.

WhatsApp phone number (international)

Required

Enter with country code; keep it reachable for verification.

Address (structured)

Required

Street, Apartment/Suite, City, State/Province, ZIP/Postal code, Country.

Age

Required

Allowed range enforced in the form: 15–150.

Certifications / accreditations (multi‑select)

Required

PMP CFA PhD/Doctorate CPA Six Sigma CSM CISSP AWS Certified Solutions Architect CPLP Lean Certification ISO Auditor Certification EdTech Accreditation Healthcare Licensing Data Privacy Compliance None Other (Specify)

If “Other (Specify)” is selected, a follow‑up text field appears to enter the certification/accreditation.

Disclose potential conflicts (multi‑select)

Required

Shareholding in competitor (≥5%) Family ties to regulatory authorities Prior legal/ethical violations Current employment by competitor Receiving financial incentives Board memberships IP disputes Lobbying participation Close personal relationship conflicts Compliance violations / pending investigations None / no conflicts Other

If “Other” is selected, a follow‑up text area appears to describe the conflict.

Consent (required)

Required

Confirms the submission is accurate/complete, consents to verification (including external checks), and acknowledges penalties/termination/legal action for misrepresentation.

Social media of Primary Representative (repeatable)

Required

Repeatable items (configured min 1, max 3). Each item requires Platform + Link (URL validation).

B) Guarantor / Co‑Signer (single)

The guarantor should be a senior executive/director/founder/legal representative who is trustworthy, contactable, and able to endorse the submission.

Guarantor full name (Prefix + First + Middle + Last)

Required

Guarantor mother/father name (Prefix + First + Last)

Required

Role within organization

Required

Email address

Required

Used for verification.

WhatsApp phone number (international)

Required

Address (structured)

Required

Age

Required

Allowed range enforced in the form: 15–150.

Consent (required)

Required

Accepts full liability for accuracy/completeness, consents to verification (including third‑party checks), and acknowledges penalties/loss of accreditation rights for misrepresentation.

Common mistakes to avoid

Using unreachable emails/WhatsApp numbers (verification fails or delays).
Entering unofficial names that do not match ID/business documents.
Selecting “Other” in certifications/conflicts and not filling the follow‑up fields.
Choosing a guarantor who cannot respond quickly to verification messages.

Section 3

Program Portfolio & Quality Assurance (APC Application Guide)

This section asks you to list past (flagship) programs and explain how you ensure learning quality through assessment, feedback, and policies. More complete, verifiable detail can strengthen your TrustScore signals.

Open application form

AGTrustScore (info panel)

The form displays an informational panel explaining that an initial TrustScore (out of 10) is generated instantly by AI based on completeness/accuracy, and that a longer-term TrustScore (out of 100) evolves over time based on ongoing partner activity (programs, certificates, compliance, engagement).

A) Flagship Programs (repeatable)

Add 1–3 flagship (past) programs; the form allows multiple entries (configured min 1, max 3) and may hide this group for some entity types depending on form logic.

Program Title

Required

May be conditionally hidden for some entity types.

Program overview (100–200 words)

Required

Learning objectives (100–200 words)

Required

Certifications / accreditations (authority, if any)

Required

Delivery mode

Required

Online Offline Hybrid

Duration (hours)

Required

Configured numeric range: 1–150 (active duration only, in hours).

Target audience (multi‑select)

Required

Professionals Students NGOs Government Agencies Entrepreneurs Researchers/Academics General Public Corporate Sector International Organizations Youth/Adolescents

May be conditionally hidden for some entity types.

Link to program website / social / brochure

Required

Tip: A structured outline (topics, duration, objectives, assessment, prerequisites) makes evaluation faster and improves credibility signals.

B) Assessment methods

Required multi‑select: “How do you evaluate learners?”

Proctored Exams (specify tool) Peer Review Capstone Projects Quizzes / Case Studies Project‑based Learning Self‑paced Assessments Adaptive AI Assessments None

Proctoring tool name

Conditional

Becomes required if “Proctored Exams” is selected (examples shown in guidance include ProctorU or AI proctoring tools).

C) Feedback collection

Required single‑select: “How do you collect feedback?”

Post‑Course Surveys Focus Groups Third‑Party Audits (e.g., SurveyMonkey, Qualtrics) Real‑time Learner Analytics No Formal Process

D) Quality assurance evidence (optional)

Quality Assurance Mechanisms (optional group)

Optional

Includes an optional upload: “Upload Quality Audit Report” (PDF/XLSX accepted per configuration; example: annual ISO 9001 compliance report).

Select relevant policies (multi‑select)

Optional

Anti‑Plagiarism Policy Accessibility Compliance (WCAG 2.1) DEI (Diversity, Equity, Inclusion) Framework Environmental Sustainability Plan

The form includes an explanatory info block describing why these policies matter (integrity, accessibility, inclusion, sustainability).

Section 4

Financial Health & Compliance Checks (APC Application Guide)

This section collects high‑level financial sustainability signals (revenue sources, revenue band, insurance coverage) and legal/compliance history. Some answers trigger required uploads later in Section 8 (Uploads).

Open application form

A) Financial overview

Primary sources of revenue (multi‑select)

Required

Accreditation Fees Government Grants Corporate Sponsorships Tuition Fees International Funding / Development Grants Donations / Crowdfunding Courseware Licensing

Annual revenue (USD) (single‑select)

Required

Less than 100,000 100,000 – 1,000,000 1,000,000 – 10,000,000 More than 10,000,000

B) Insurance coverage

Types of insurance held (multi‑select)

Required

Professional Indemnity General Liability Public Liability Cyber Liability Workplace Safety Insurance Directors & Officers (D&O) Data Breach Insurance None

If “None” is selected, the insurance upload is hidden. Otherwise, the form expects an insurance certificate upload later in Section 8.

Upload Insurance Certificates

Conditional

Becomes required if insurance is not “None”. File name should be Insurance Certificates, PDF only, under 5MB.

C) Legal compliance checks

Legal compliance check (single‑select)

Required

No past litigation or sanctions Past litigation Sanctions imposed by regulatory bodies

Explain the case and resolution

Conditional

Shown and required only if “Past litigation” or “Sanctions imposed by regulatory bodies” is selected.

D) Track record & reputation

Key milestones

Required

Example guidance shown: “Launched AI Ethics Lab in 2020”.

Past litigation/sanctions in education/training?

Required

Yes No

If “Yes”, a resolution document upload becomes required in Section 8.

Upload Resolution Documents

Conditional

Required when past litigation/sanctions in education/training is “Yes”. File name should be Resolution Documents, PDF under 5MB.

Publicly listed on accreditation boards (multi‑select)

Required

CHEA ISO ABET AACSB NAAC (India) NCTE EQUIS AMBA ACICS WASC CPD CME COA Australian Skills Quality Authority Singapore SSG UAE KHDA Other (Specify) None

If “Other (Specify)” is selected, an additional required text area appears to enter the board(s).

Common mistakes to avoid

Selecting insurance types but forgetting the required “Insurance Certificates” PDF upload in Section 8.
Choosing “Past litigation/sanctions” but not providing the explanation and the “Resolution Documents” PDF upload.
Marking “Other (Specify)” for accreditation boards and leaving the follow‑up field empty.
Using inconsistent entity names/dates between milestones, legal explanations, and uploaded documents.

Section 5

Research & Academic Rigor (APC Application Guide)

This section captures research output, collaborations, and academic-ethics safeguards (IRB/IACUC and plagiarism detection), so AG‑IPAC can assess academic credibility and ethical compliance.

Open application form

A) Research output

Number of peer‑reviewed publications (last 3 years)

Required

Enter a numeric count of peer‑reviewed publications from the last three years.

B) Collaborative research (optional)

Optional group for a research partner and collaboration details (single entry).

Partner name

Optional

Website / social media of partner

Optional

Scope of collaboration

Optional

Example: joint research topic, study domain, research methods used.

Outcomes of collaboration

Optional

Example: publications produced, toolkits, datasets, policy outputs.

C) IRB / IACUC (ethics oversight)

Info: The form includes an explanatory panel defining: IRB (Institutional Review Board) for human-participant research oversight, and IACUC (Institutional Animal Care and Use Committee) for animal research oversight.

IRB/IACUC certification?

Required

Yes No

If “Yes”, you must upload the related policy/certification in Section 8 (Uploads).

Upload IRB/IACUC policy

Conditional

Required only if IRB/IACUC certification is “Yes”. File name should be IRBIACUC Policy.

D) Academic integrity tools

Plagiarism detection tools used (single‑select)

Required

Turnitin iThenticate Other (Specify)

If “Other (Specify)” is selected, a follow‑up required text area appears to enter the tool name(s).

Common mistakes to avoid

Entering “Yes” for IRB/IACUC but not uploading the required IRBIACUC Policy in Section 8.
Selecting “Other” plagiarism tool and not specifying the tool name(s).
Inflating publication counts without being able to support them if asked during verification.
Listing a collaborator with no verifiable link or public presence.

Section 6

Operational Capacity & Expertise (APC Application Guide)

This section documents whether your organization has the people, infrastructure, and systems to deliver programs reliably at scale, including staff qualifications, facilities, technology stack, delivery performance, and contingency planning.

Open application form

A) Staff capability

% of full‑time staff with advanced degrees

Required

Configured as a percentage slider from 0–100 (default shown as 0 in the UI).

B) Infrastructure audit

Labs / facilities available (multi‑select)

Required

Virtual Reality (VR) Labs Cloud Servers Data Centers Biotech Labs Robotics Labs 3D Printing Facilities IoT Testing Labs Cybersecurity Labs AI / Machine Learning Labs Quantum Computing Labs Simulation Labs High‑Performance Computing (HPC) Centers Blockchain Development Labs Augmented Reality (AR) Labs None Other (Specify)

If “Other (Specify)” is selected, a follow‑up required text area appears to describe the lab/facility.

Specify other labs / facilities

Conditional

Shown and required only if “Other (Specify)” is selected above.

C) Learning technology stack

List LMS / tools used (multi‑select)

Required

Moodle Canvas Blackboard Zoom Microsoft Teams Google Classroom Custom AI Proctoring Learning Locker (LRS) Articulate 360 Adobe Captivate Sakai Brightspace (D2L) Schoology TalentLMS Litmos Google Meet CISCO Webex Open edX Coursera for Campus Udemy Business Other (Specify)

If “Other (Specify)” is selected, a follow‑up required text area appears to list the other LMS/tools.

Specify other LMS / tools

Conditional

Shown and required only if “Other (Specify)” is selected above.

D) Operational commitment & performance

% of annual budget allocated to partnership

Required

Configured as a percentage slider from 0–100 (default shown as 0 in the UI).

Dedicated team size

Required

Numeric field: enter how many people are dedicated to the partnership.

Project completion rate (last 3 years)

Required

0102030 40506070 8090100

E) Risk mitigation (optional)

Contingency plans for delays

Optional

If provided, describe how delays will be handled (examples: backup instructors, schedule buffers, alternate delivery methods).

Common mistakes to avoid

Selecting “Other (Specify)” for labs/tools but leaving the follow‑up text empty.
Selecting “None” for facilities while claiming advanced delivery capabilities elsewhere in the form.
Entering unrealistic completion rates without a clear explanation or evidence if requested.
Leaving risk mitigation empty even when operations depend on key individuals or fragile infrastructure.

Section 7

Compliance, Risk & Management

This section combines an optional Conflict of Interest disclosure block with a required GDPR/HIPAA compliance self‑declaration. If you answer “Yes” for GDPR/HIPAA compliance, a compliance document upload becomes required later in Section 8.

Open application form

A) Conflict of Interest (optional)

This is an optional repeater (configured min 1, max 3 entries when used). Each entry includes two required text areas.

Conflict description

Optional

Example guidance references a financial interest in a competing organization.

Resolution plan

Optional

Example guidance references divesting the financial interest or mitigating the risk.

B) GDPR / HIPAA compliance (required)

Info panel: The form includes a GDPR/HIPAA compliance information block describing expectations such as data protection controls, audits/risk assessments, staff training, and breach notification protocols.

GDPR/HIPAA compliance

Required

Yes No

If “Yes”, you must upload a GDPR/HIPAA compliance report later in Section 8.

Upload GDPR/HIPAA Report

Conditional

Required when GDPR/HIPAA compliance is “Yes”. File name should be GDPRHIPAA Report, PDF under 5MB.

Helpful note (uploads)

Risk mitigation uploads (example: Crisis Management SOP) are collected in Section 8 as optional evidence that can strengthen verification confidence.

Common mistakes to avoid

Answering “Yes” for GDPR/HIPAA compliance but not uploading the GDPRHIPAA Report in Section 8.
Adding a conflict entry but leaving either “Conflict description” or “Resolution plan” blank.
Uploading a compliance file with a different filename than required (causes manual follow‑up).

Section 8

Upload Required Documents (APC Application Guide)

Upload your mandatory documents (like your logo) plus optional evidence that can strengthen verification confidence and your TrustScore. Some uploads become required automatically based on earlier answers (e.g., Insurance, IRB/IACUC, GDPR/HIPAA, Litigation).

Open application form

A) Mandatory upload

Upload your entity logo

Required

File name should be Logo.
Accepted types: JPG / JPEG / JPE / PNG.
Max size: 500 KB.

B) Optional (TrustScore boosters)

Upload quality audit report

Optional

File name should be Quality Audit Report.
Accepted formats: PDF, XLSX (example: ISO 9001 compliance report).

Upload 2 letters from clients/collaborators

Optional

PDF only, max 1 MB each.
File names should be Clients Collaborators MOU1 and Clients Collaborators MOU2.

Upload list of top 5 impactful research studies

Optional

File name should be Top 5 Impactful Studies.
PDF under 5 MB.

Upload MoUs / partnership agreements (collaborative research)

Optional

File name should be Research Agreements.
PDF under 5 MB.

Upload CVs of 3 key faculty/experts

Optional

PDF only, max 1 MB each.
File names should follow: CV1, CV2, CV3.

Upload 2 case studies showing scalability/impact

Optional

PDF only, max 1 MB each.
File names should be Case study 1 and Case study 2.

Upload SOPs for crisis management

Optional

File name should be Crisis Management SOP.
PDF under 5 MB.

Upload proof of carbon neutrality

Optional

File name should be Carbon Neutrality.
PDF under 5 MB.

Upload DEI policy

Optional

File name should be DEI Policy.
PDF under 5 MB.

C) Conditional uploads (become required)

These appear only if triggered by earlier answers. When shown, they are required and must match the naming rules below.

Upload insurance certificates

Conditional

Triggered when “Types of insurance held” is not “None”.
File name should be Insurance Certificates.
PDF under 5 MB.

Upload IRB/IACUC policy

Conditional

Triggered when IRB/IACUC certification is “Yes”.
File name should be IRBIACUC Policy.
PDF only.

Upload GDPR/HIPAA report

Conditional

Triggered when GDPR/HIPAA compliance is “Yes”.
File name should be GDPRHIPAA Report.
PDF under 5 MB.

Upload resolution documents

Conditional

Triggered when “Past litigation/sanctions in education/training” is “Yes”.
File name should be Resolution Documents.
PDF under 5 MB.

Common upload issues

Wrong file names (causes manual follow‑up and delays).
PDF size limits exceeded (compress before upload).
Uploading scans that are unreadable (low DPI, rotated, or cut off).
Choosing “Yes” earlier (insurance/GDPR/IRB/litigation) and forgetting the matching required upload here.

Section 9

Final Validation & Attestation (APC Application Guide)

This is the final gate before submission: you self‑rate alignment with Aventis’s APC framework, accept required legal consents, provide digital signatures, and submit. After submission, an email verification workflow starts (confirmation link must be clicked within 72 hours).

Open application form

A) Self‑assessment (required)

Rate alignment with Aventis’s APC framework

Required

Configured as a slider/range from 1–10.

B) Legal declarations (required)

Multiple separate consent checkboxes are required, including:

Agreement to penalty clauses for misrepresentation/fraudulent conduct.
Confirmation all submitted information is truthful and independently verifiable.
Acceptance of full liability for fraudulent claims/misrepresentations.
Consent to third‑party audits by Aventis as needed.
Confirmation the application was reviewed/verified/approved internally before submission.
Commitment to submit quarterly progress reports and audits upon request.
Aventis Accreditation Agreement: consent to privacy policy/terms and inclusion in the Public APC Directory with basic entity info.

C) Updates preference (required)

Opt‑in for updates

Required

Yes, notify me about Aventis news and opportunities No, I do not wish to receive updates

D) Digital signatures (required)

The form captures three signatures (PNG signatures):

CEO / Dean / Director / President digital signature

Required

Signature captured as PNG.

Primary representative’s digital signature

Required

Signature captured as PNG.

Guarantor’s digital signature

Required

Signature captured as PNG.

E) Final review & verification flow

Final Review: The form renders an “APC Application Review Summary” before submission so applicants can verify their entries.

After clicking Submit, wait at least 30 seconds and do not refresh/close the page until confirmation appears.
Verification emails should arrive shortly after submission; check Spam/Promotions if needed.
Recipients must click an “I Confirm” link within 72 hours or the application may be suspended/rejected.
If emails do not arrive promptly, contact support: info@ipac.aventisgroups.com.